“ARES has significantly increased efficiency and made it much easier for our fire consultants to produce and deliver the right reports to customers. The solution also ensures that all information is always up-to-date and accurate, in accordance with all laws, standards, and regulations. The error rate has essentially dropped to zero, and the time savings, process speed, and quality assurance have clearly strengthened our market position,” says Peter Molander, Product Owner for ARES and Building Engineer at Säkerhetspartner.
From Static Robot to Dynamic Web App
Since 1991, Säkerhetspartner has helped clients such as property companies, large industries, and public organizations ensure that their fire protection meets legal requirements and is properly adapted and easy to manage. The company has over 100 employees across eight offices, from Luleå in the north to Lund in the south.
A crucial part of Säkerhetspartner’s services is creating and delivering documents and reports with technical building descriptions and risk analyses regarding customers' fire protection. Each client and project often involves dozens of safety reports that need continuous adjustment as properties change or when new laws and regulations are added or updated. It is a highly information- and document-intensive operation that requires rule-based processes, systematic methodology, and structure, as well as modern applications.
Consultants previously used document templates and a simpler, proprietary system called "The Robot" to produce documents. The templates consisted of extensive standard texts where users filtered out the correct information for a specific project or object. The Robot contained a number of checkboxes and dropdown lists with different options that generated the correct document based on user choices.
“The Robot worked fairly well, but it was difficult and time-consuming to update the solution and the underlying texts as conditions and regulations changed. Furthermore, all form data was deleted once a document was generated, meaning users had to re-enter everything if there was an error or if the same document needed to be produced again,” explains Peter.
Säkerhetspartner needed to find a smoother and better solution for employees to produce documents and reports in—a system that anyone can use without technical expertise. They surveyed the market for a standard system but found nothing that matched their requirements profile. Instead, they contacted Precio Fishbone’s experts for a proposed solution.
“Precio Fishbone suggested a tailored web app developed in .NET and Blazor. We liked their prototype and demonstration. Less than a year later, ARES was introduced across the entire organization. The solution was developed with the goals of producing documents faster while saving working time, improving report quality, and increasing profitability. All goals have been met,” Peter concludes.
ARES Saves 15 Percent of Total Working Time
To produce a document or report in ARES, the user creates a series of database queries by making simple selections in a web form. The queries are analyzed by a rules engine that generates a document with the requested technical fire protection information. The document is presented on a web-based test page where the user can review, complete, and adjust the text before the final document is saved in Word format.
“Compared to our previous solutions for creating these documents, we save a lot of time with ARES. According to our calculations, we have saved about 15% of users' total working time since the implementation. It has given us more time for qualified and value-creating tasks, and it also saves time and money for our customers,” highlights Peter.
Always Up-to-Date and Correct Information
Peter says that all underlying information is continuously reviewed, verified, and corrected based on the laws, standards, building codes, and safety regulations the documents and reports are based on. When a new document is produced in ARES, fire consultants can be completely sure that the information is correct and up-to-date.
“There is very little room for error in our reports today because all consultants use ARES and a uniform rule-based process to create the documents. Since all source information in ARES is quality-assured, the only way an error could occur is if a user writes something themselves after it has been generated in the system. That almost never happens,” underscores Peter.
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